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Leavers and Google Accounts

Started by Claire Buist 25 Oct 2013 1:49pm () Replies (12)

I wonder if anyone can offer suggestions, ideas or epiphenies with regards to Google Apps and students leaving. Our Year 6 children are moving onto schools that are not in the cloud and we will be closing their accounts and removing them from our domain. This is our first set of learners leaving since we have been in the cloud. 

How might schools 'hand over' children's google accounts? We are contemplating making copies and then making their caregivers owners of their docs or putting them onto a USB. 

I'd appreciate any insights...


  • Jacinda Panther (View all users posts) 25 Oct 2013 3:12pm ()

    Do they have their own blogs? Will this mean they lose their work?

    I think for the blogs you can add anotehr gmail account as an author/admin. It then shouldn't matter if the original account is deleted.


    But for the docs, I'm not sure. If each child creates one folder in their drive and moves everything into it they could then share this with a parent who could then make a copy of the whole folder.

  • Claire Buist (View all users posts) 25 Oct 2013 5:32pm ()

    Thanks Jacinda! Yes - that is exactly what we were thinking. The children really don't want to lose a single doc or blog... The trick is going to be ensuring that everyone makes a copy of the docs before they are deleted at our end. 

    I am on the search for any educator who may be one step ahead and already worked through this process. 

  • Peter Eaton (View all users posts) 25 Oct 2013 5:50pm ()

    Hi Claire.

    The answer is that your options are pretty limited.  Your students are not 13 (see footnote) when they leave your school, so you can't really have a procedure that expects to move this to a student owned/controlled google account.  


    The way I see it is there are 2 realistic options for you, both of which you've identified (disregard the mechanics for now - that stuff is pretty easy)

    - Give the students the digital artifacts on physical media at the end of the year 

    - Transfer the google account data to an account that belongs to the parent


    Pick which of the 2 method suits (perhaps both) and I can provide help with the mechanics of how that looks like in practice over coffee.




    Footnote:  (Often misunderstood) The 13+ thing has nothing to do with the maturity required to have an account somewhere, but is to side-step a law in the USA that prevents companies from collecting any personal information about children without the express written permission from their legal gaurdians.  Irrespective of this, the message here is that you must read and abide by the terms and conditions of use otherwise you are at best dishonest, at worst breaking the law.

  • Claire Buist (View all users posts) 25 Oct 2013 6:53pm ()

    Thanks Pete! I am so precious about the 13+ thing that our teachers are still the administrators of the individual blogs and the children are authors even though we have Hapara Dashboard! In hindsight this was a great decision - kids have been focussed on content and bling has not featured as it did on edublogs... 

    I do see some irony that we bump into each other here, neighbour! Perhaps I could come over and talk f2f with you in a week or two! Laughing

  • Annemarie Hyde (View all users posts) 25 Oct 2013 6:47pm ()

    These are great ideas.Thanks for bringing it up Claire and for your contributions, Jacinda and Peter. We all want our students to be able to retain ownership of their work but we want to keep them safe. I wonder how others have dealt with the migration issue?

    We have class google accounts with individual blogs maintained under the one account. I was going to try changing the account owner of each at the end of Year 8 - and our students are predominantly 13 at that stage. Not tried it yet!

  • Claire Buist (View all users posts) 25 Oct 2013 6:55pm ()

    Yes, you are fortunate that your children are predominantly 13, Anne-Marie. Will you still notify families of this transition? I knew this time was coming but had hoped there was a pilgrim who had gone through this phase... :) 

  • Annemarie Hyde (View all users posts) 25 Oct 2013 7:51pm ()

    Me too! When I've got through the urgent jobs I'll attempt the important....!

  • Claire Buist (View all users posts) 25 Oct 2013 8:03pm ()

    Cool Let me know if you wold be up for some unpacking and brainstorming of this issue...

  • Eric Martini (View all users posts) 26 Oct 2013 12:03pm ()

    You can download most Google content using the Google Takeout service - https://www.google.com/settings/takeout

    You can select individual folders or download all into a compressed file - you can choose from several formats depending on whats best for your OS.


    You can download content from Drive, Youtube, Blogger .

    Under Google Drive - you can download files into different formats eg, PDF or Word, Excel etc

    Once Google has created the archive you can download the compressed file to a computer.

  • Eric Martini (View all users posts) 26 Oct 2013 12:09pm ()

    The other option would be to transfer the ownership of the docs and blogs to another Google account ie a parents google account.

  • Dave Cassaidy (View all users posts) 15 Nov 2013 4:41pm ()

    If the students have access to a byod (bring your own device) then they should be able to copy or synchronise their data from the cloud onto the local folder of that device? Or download it onto a flashdrive or disc whilst at school?

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