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iPad app to replace black teacher folder (primary school)?

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Started by Monika Kern 07 Aug 2013 12:45pm () Replies (31)

Hello all,

one of my teachers would like to replace her black planning folder with an iPad app. She is looking for something that has the year view and individual days and lets her edit both - e.g. mark weeks of the term on the year view ("book week" or "camp" etc.) and put her daily planning into the day view. I hope this makes sense! She has looked around and not found anything suitable yet - any primary teacher out there who has sucessfully replaced their black folder? My teacher is happy to pay for the app but it's better to know beforehand if its worth it.

Many thanks in advance!


  • Josie Woon (View all users posts) 31 Aug 2013 2:59pm ()

    Here is a blog post with an iPad compatible planning template, you just buy sic customise to suit.  It uses numbers.


    might help someone

  • Eric Martini (View all users posts) 09 Aug 2013 3:15pm ()

    speaking of Google Docs and spreadsheets... I've just posted a tutorial on creating automated documents using Google Forms & Google Docs.

    In short you can copy data entered from a Google Form, into a Google Doc and have that document emailed back to the recipient or teacher or anyone, all done automatically as soon as the person clicks on the submit button on the form.

    Here's a sample form. Fill in the details, and within a few minutes you should receive and email with document attached.


    Here's the tutorial on how to set this up.. http://goo.gl/tze1a9

    It's not difficult but there are quite a few steps involved....

  • Tracey Gibson (View all users posts) 08 Aug 2013 8:33pm ()

    Thanks for sharing the Google doc - I am going to share this with some staff.

  • Melinda Bolton (View all users posts) 08 Aug 2013 6:21pm ()

    Thanks for sharing your ideas, I've been trying to think of ways to use a program to replace my planning folder. I'm going to look into these ideas :)

  • Rae Marsh (View all users posts) 08 Aug 2013 5:55pm ()

    I have used Planbook (hellmansoft) for the last 5 years or so. I love it!  Jeff Hellman has been very responsive over the years to include features teachers have asked for. He is  a teacher in the US (secondary). He has listened to us primary teachers and made it just as useful for all. He has made iPad app. Syncs well with Mac application but I have found you do need to close your planbook each time you finish using it or you will get a conflicted copy on other device. Good addition this year has been the ability when using planbook on OS 10.8 you can browse previous versions. 

  • Lorraine Vickery (View all users posts) 08 Aug 2013 4:11pm ()

    I use Planbook and love it. The support person is great. It syncs with ical too as calenders. 

     http://www.hellmansoft.com/ The app has just come out but I havent got it yet. 

  • Julie Mynes (View all users posts) 08 Aug 2013 4:54pm ()

    Agree with Lorraine.  This app has been developing well and is something we are considering as a whole staff. We do use google docs for many things but found that as we couldn't attach plans to the planner we were still doing lots of double dipping.   The Planbook is worth considering  :-)

  • Rob Clarke (View all users posts) 08 Aug 2013 6:22pm ()

    This looks really good

  • Catriona Pene (View all users posts) 08 Aug 2013 12:20pm ()

    Great discusion everyone, 

    Thanks for sharing examples Claire and Rob, I too was using an ongoing template on a google doc in my classroom last year and loved the ability to link to blog posts, articles resources and other references in my daily plan. I like how you have used the tabs feature in spreadsheets to have your various sheets layered - mine were a chain of pages - this is much more organised!

    My only grumble was haing to print it out at the end of the week and glue it into a plan book - how do you archive your planning for posterity, or an ERO review?  : ) 

    Keep the examples coming everyone : )

  • Jenny Smith (View all users posts) 08 Aug 2013 12:15pm ()

    MyDayPlan is an app created by an Australian primary school teacher. It's quite well done and allows you to not only add individual lesson plans, but also plan units of work from a more global level. It didn't quite suit my needs for secondary school, but may be good for NZ primary teachers??

  • Jo Dudley (View all users posts) 08 Aug 2013 11:30am ()

    Hi. Have you tried Livebinders: http://www.livebinders.com/ It takes Google docs, Prezi, Videos, images, web pages, PDFs, Wordles etc and looks great. Am looking at it myself for storage. In the past I have used the Knowledge Net portal for all of what you are looking for, set it all up on my home page and used their calendars, but we are moving away from that now. Hope to set up Livebinders soon so will let you know how it goes. Cheers, Jo

  • Josie Woon (View all users posts) 07 Aug 2013 11:10pm ()

    These sound great I haven't used spreadsheet before, would anyone be willing to share or like was asked take a screenshot of what looks like?


  • Rob Clarke (View all users posts) 08 Aug 2013 9:35am ()

    Yep I've got examples of this I can share with you - drop me an email robcnz@gmail.com

    I may make a blog post about this issue so it is a tutorial for others to use.


  • Claire Howison (View all users posts) 08 Aug 2013 11:15am ()

    I have copied and pasted some templates used for planning over the years and published it for you to look at. The link is


    Of course it looks a little different in googledocs with the tabs along the bottom just like a regualr excel spreadsheet. It is very easy to modify, create and use.

  • Philippa Cowper (View all users posts) 08 Aug 2013 11:38am ()

    Thanks for sharing the google spreadsheet, I can now picture what it could look like away from the black folder, am looking forward to trying some templates.

  • Allanah King (View all users posts) 08 Aug 2013 11:59am ()

    Thank you so much for sharing this example with us.

    It is a great exemplar for how we might use Google Spreadsheets.


  • Rob Clarke (View all users posts) 08 Aug 2013 5:14pm ()

    Here's the slightly different version I was talking about - it is empty ready to use and has instructions on the first tab which you can delete once you've read them:

    Classroom Planning Example - blank with instructions.

    To copy it - simply go to File > make a copy, then rename it as you like.

    There are heaps of cool things you can do with spreadsheets to make life easier - I particularly like conditional formating, which is when you put a certain value into a cell (e.g. a reading level) and the cell changes colour automatically.

    If you have questions you can comment on this document and I will endeavour to answer/help. I'd be particularly interested in making the instructions more clear for people.

    Anyone who emailed me directly will be shared the document directly. I will see if I can do a tutorial next week, time pending.

  • Julie Mynes (View all users posts) 08 Aug 2013 9:38pm ()

    Fantastic, thanks Rob.   Love using spreadsheets - agree, its amazing what you can do with them.  Saw something similar to this on the Apple Bus Tour a few years back, think it was at Selwyn Ridge.   Very organised.  Thanks for sharing it - will definitely reconsider using it for my planning.  Your template is great!

  • Rob Clarke (View all users posts) 17 Aug 2013 10:15am ()

    Hi all,

    I haven't made it to creating a tutorial for those who wanted one this week. I'm going offline for a couple of weeks and promise to make something for those who wanted it when I return, which will be late Sept/early Oct.


  • Rob Clarke (View all users posts) 29 Aug 2013 12:32pm ()

    The first instruction in the instruction tab on this template referred to a 'template' which has been corrected to:

    In your browser window, go to File>Make a copy...

    ...which is the first thing to do to start using/playing with the template Cool

  • Rachel O'Connell (View all users posts) 08 Aug 2013 9:56pm ()

    Thanks so much for sharing Claire.  Just wondering if you could give me a quick tip on how to begin creating a template?  Been using google docs for a while but nothing this fancy with all the tabs etc. Cheers, Rachel

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